Merchanting at Great Northeastern War FAQ

(updated Jan 1, 2018)

Frequently Asked Questions

Does it cost anything to merchant at the war?
How do I determine my space needs?
Are there tables available?
Is there electricity available?
Can I vend next to my friends?
Can I choose my site?
Can I vend food at the war?
Can I do demonstrations, classes or blacksmithing as a merchant?
I have a situation and can no longer merchant at the war. What do I do?
I am from Canada, Mexico or Europe. Can I vend at the site?
When can I set up my merchant booth?
What happens if I arrive early to the event and want to set up my merchant booth or private camp near the Merchant Row?
What happens if I violate the site rules or Merchant Row rules?

 


  1. Does it cost anything to merchant at the war?

There is no additional site fee for merchanting at the war. You will have to pay the regular site fees.

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  1. How do I determine my space needs?

Please provide the complete width and length of the site you need, including space for ropes and any additional space you desire. Space can be limited depending on the number of vendors. You must not go over your provided space, so please try to be as accurate as possible.

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  1. Are there tables available?

Yes, there are tables available for rent. The price is $10 per table. When you submit your registration form, you can indicate how many tables you need. Tables must be pre-paid. Please send a check, money order or cash to the Merchant Coordinator postmarked no later than June 8, 2018. Make checks payable to “SCA Maine, Inc – Province of Malagentia”. Failure to make payment arrangements before this date means the extra tables you requested will not be picked up. Table rentals are non-refundable.

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  1. Is there electricity available?

Yes, there are a number of sites with electricity available. The price for electricity is $10 for the weekend. When you submit your registration form, you can indicate if you need electricity. Electricity must be pre-paid. Please send a check, money order or cash to the Merchant Coordinator postmarked no later than June 8, 2018. Make checks payable to “SCA Maine, Inc – Province of Malagentia”. Electricity rental is refundable only if you are unable to attend the event.

The Merchant Coordinator will indicate which electric outlets are available for your use. You must coordinate with your neighbors if they are also paying for electric use. There are no extension cords, power strips or electric splitters available. You must bring whatever you will need for extension cord or power strips.  Typically sites are within 50-100’of the outlet.

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  1. Can I vend next to my friends?

Yes. The Merchant Coordinator works hard to try to group friends and family together. We know how much it improves your event experience to have friends around. Please make a note on your form if you have a friend merchanting that you would like to set up your booth beside.

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  1. Can I choose my site?

No. Unfortunately, you are unable to choose your site. We try very hard to accommodate requests however, so if you have a request feel free to make a note on your registration form and we will try to accommodate it.

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  1. Can I vend food at the war?

Maybe. This is addressed on a case by case basis. After considerable discussion, we have decided that a food truck, or loud machinery, detracts from the medieval experience we are trying to create. No modern food trucks are allowed at the war.

Additionally, to vend food at the war, you will need to obtain paperwork from the State of Maine to be allowed to vend. The State will send out a Health Inspector during the weekend to issue you an approval permit. You must pass this inspection to vend food at the event. You are also not allowed to sell alcohol in Maine without a liquor license.

If you want to vend food at the event, you must contact the Merchant Coordinator as soon as possible in order to begin preparations. Site staff will not approve a registration for a vendor who desires to sell alcohol, marijuana, tobacco, or similar products at the event – even with appropriate licensure.

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  1. Can I do demonstrations, classes or blacksmithing as a merchant?

Yes. You are welcome to do any or all of these things as a merchant. Please note on your registration form if you intend to use fire or open flames so that we can place you in a safe space. This will give us time also to make sure we have access to a hose in case of an accident. If you would be using fire that cannot be put out with water, please bring appropriate fire-suppression systems.

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  1. I have a situation and can no longer merchant at the war. What do I do?

Please let the Merchant Coordinator know as soon as possible if you cannot make the war. Table payments will not be refunded, but electric payment will be.

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  1. I am from Canada, Mexico or Europe. Can I vend at the site?

Yes, you can. We do not know what the process is to import goods for sale to the US; that is something you will have to determine on your own. If you are renting tables or electric, please contact the Merchant Coordinator to make payment arrangements. Sending a letter stating you will be paying in US dollars upon arrival at the event is acceptable.

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  1. When can I set up my merchant booth?

This year, you can begin to set up your booth on Thursday after the event begins. When you arrive at the site, let the Troll staff know that you are a merchant, and they will reach out to a member of the staff to meet you in Merchant Row.

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  1. What happens if I arrive early to the event and want to set up my merchant booth or private camp near the Merchant Row?

This question has become increasingly relevant over the last few years as the event has become larger and longer. If you arrive at the event early, even if you are volunteering at the event, you may not set up your merchant booth without explicit written permission from the Merchant Coordinator.

If you set up your private camp early in or around Merchant Row before appropriate signage and markers are placed, you may need to move your site to accommodate merchants or to move your site to wherever your merchant booth is.

For the most pleasant experience, please do not attempt to show up early and mark off private spaces for yourself in or around Merchant Row.

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  1. What happens if I violate the site rules or Merchant Row rules?

This depends on the rule. If it is a minor issue, you will be asked to remedy the situation. If you fail to remedy the situation in a timely fashion you will be very likely not being allowed to vend in future years. If it is a major issue, you could be asked to leave the site.

In general, we try to keep any issues small and take care of them before they become bigger. We also ask that you remember the golden rule: Do unto others as you would have them do unto you.

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